Group Study Room Policy, BML

The Biomedical Library provides a large number of group study rooms for collaborative work and study.

Please note: as of March 21, we will be making some major changes to how the libraries' group study rooms work.  The following policies below will apply. Policies in effect prior to the change are at the bottom of this page.   If you have any questions, please ask our staff.

As of March 21, the Biomedical Library's Group Study Rooms have:

  1. 3 hours maximum reservation time period
  2. 1 reservation per user per day
  3. reservations can be made for up to 2 days in advance.

The following policies govern the use of the Biomedical Library's Group Study Rooms:

  • Only UCSD students, faculty and staff with a UCSD email address and ID card can reserve Group Study Rooms.
  • Group Study Rooms are intended for groups, defined as two or more users actively using the room.
  • When not reserved, Group Study Rooms are open on a first come, first served basis.
  • Reservations made for single users are not valid; priority will be given to groups with or without a reservation.
  • Group Study Room users without a reservation must vacate the room when requested by a group of UCSD faculty, staff or students with a valid reservation.
  • Users are responsible for their personal property at all times, and should never leave items unattended.  The Libraries are not liable for loss or damage to personal property.
  • Library materials checked out to your account should be treated as personal belongings; you may be assessed overdue and replacement fees if they go missing from a study room.
  • Group Study Room users must comply with the Biomedical Library's food and drink policy.
  • Group Study Room users must maintain a moderate noise level - rooms are not soundproof, and loud talking disturbs other users in adjoining rooms and outside the rooms.
  • Users of the Group Study Rooms must clean up after themselves and leave the room in good condition for the next users, including erasing the white board.
  • Group Study Rooms must be vacated 10 minutes before Library closing time.

In addition, users of the group study rooms, as with all Library resources, must comply with the rules of use and conduct listed in the UCSD Libraries Use and Conduct Code.

NOTICE: failure to follow these policies, or other applicable library policies, may result in a temporary or permanent suspension of access to these group study rooms.

The goal of the Biomedical Library staff is that these rooms will be a clean and pleasant place to study. If you find that a room was left in poor condition by the previous occupants, report this immediately to the service desk.


Policy in effect prior to March 2011 change:

The Biomedical Library provides a large number of group study rooms for collaborative work and study. Keys to these rooms may be borrowed from the service desk for a period of three hours. The following policies govern the use of these rooms.

  • These rooms are for the exclusive use of groups, defined as two or more users actively using the room
  • Groups must checkout a key from the service desk to use a group study room:
    • At least 2 members of the group must be present at the service desk to checkout a key
    • Group study room keys are library use only and may not be taken out of the Biomedical Library for any time period. Checked out group study room keys will not be held at the service desk
    • Groups not actively using a checked out group study room must return the key to the service desk
  • Effective July 1, 2008, group study rooms may only be checked out and used by current UCSD students, faculty and staff.
  • Group study rooms can be reserved. More information is available at our Group Study Room Reservation Policy page.
  • Group study room users must vacate the room when the key is due, as per the UCSD Libraries Use and Conduct Code (Rule 14)