Course Reserves

Looking for a particular article on electronic reserves?
Go to http://reserves.ucsd.edu and select your department or instructor or search by course name.
  Looking for a particular book on reserve at Geisel?
Search course reserves by course name or by professor name.

Contacting the Reserves Unit at Geisel.

Call 858-534-1212 or email reserves@ucsd.edu (for physical reserves or e-reserves for social sciences and humanities subjects), or seres@ucsd.edu (for e-reserves for science and engineering subjects).

Information for Students Accessing Reserve Materials:

  1. What course reserves are kept at the Geisel Library Circulation Desk?
  2. How long can I keep a reserve item?
  3. How can I tell if something is on reserve for my class?
  4. Where can I return a reserve item?
  5. Can I make a reservation for a reserve item?

Information for Instructors Putting Material on Reserve:

  1. What kinds of materials can be placed on reserve?
  2. How can I put something on reserve?
  3. Is there any limit on the number of materials that can be put on reserve for my course?
  4. What if the Library does not own the item I'd like to put on reserve?
  5. Where can I find out more about UCSD Libraries' electronic course reserves?

Information for Students Accessing Reserve Materials:

1. What course reserves are kept at SSHL?

The Geisel Library Circulation desk provides access to reserves for undergraduate and graduate social science and humanities, and science and engineering subjects.

2. How long can I keep a reserve item?

Undergraduate course materials may be checked out for 3 hours and graduate course materials may be checked out for 24 hours. Professors may request that undergraduate books check out for 24 hours. Three hours is recommended for highly used books; 24 hours is recommended for books that will be used to write papers, optional readings, or books that very few students will use.

Overnight check out is also available for 3-hour items if items are checked out less than three hours before the Circulation Desk closes. Overnight items are due back by 10 a.m. on weekdays and by noon (12:00 p.m.) on Saturdays and Sundays.

Please return your reserve items on time to avoid overdue fines. Overdue fines begin accruing immediately after the item becomes due. Late fees start right away at $10.00 and increase at a rate of $10.00 for each additional late hour.

There are no checkout periods or fines for electronic reserves and articles can be read by multiple users simultaneously 24/7.

3. How can I tell if something is on reserve for my class?

To find out if an item is on reserve, check Roger, the UCSD Online Catalog. Roger will show the location as "Geisel Circ. Desk." These items are located at the Geisel Library lobby circulation desk for check out. Simply bring the call number of the item that you'd like to check out to the desk, and ask for it there. To see everything that is on reserve for a particular class go to http://reserves.ucsd.edu.

To find out if an item is on electronic reserve, check the UCSD Libraries Electronic Reserves site and browse by course number, instructor's name, or search by the article/document author or title. If you are using an off-campus computer, you need to alter your computer settings to use the UCSD proxy server or VPN to read items on electronic reserves.

4. Where can I return a reserve item?

Reserve items can be returned to library staff at the crculation desk, or in the book drop at the Circulation Desk marked specifically for reserve items. Reserve items CANNOT be returned to any of the outside book drops, libraries other than Geisel, or the regular inside book drop.

5. Can I make a reservation for a reserve item?

We cannot set aside reserve items to be picked up at a specific time. Reserves are checked out and renewed in person on a first come, first served basis. If the item that you'd like to check out is checked out to another patron, you have the option of taking a restaurant-style pager and being added to a waiting list for the item. Once you are paged, you have 15 minutes to respond at the Geisel Library lobby circulation desk with your UCSD ID. If you don't respond within that time, the item will be given to the next person in line. Pagers are not guaranteed to work outside of Geisel Library or in the tower. You are responsible for checking on the status of the item you are waiting for at the circulation desk.


Information for Instructors Putting Material on Reserve:

6.What kinds of materials can be placed on reserve?

The Geisel Library Reserves Unit will place books and course readers on physical reserve for check out. Additional course materials, such as articles, lecture notes, course syllabi, and individual book chapters will be placed on electronic reserve as .pdf files or links as long as they are in compliance with the UCSD Libraries' copyright policies for electronic reserves.

7. How can I put something on reserve?

To place items on physical or electronic reserve (e-reserve) for an undergraduate or graduate course in a Social Sciences and Humanities subject, you must fill out the Faculty Course Reserves Request Form and choose "Social Sciences and Humanities Library" as the location.

To place items on physical or electronic reserve (e-reserve) for an undergraduate or graduate course in a science or engineering subject, you must fill out the Faculty Course Reserves Request Form and choose "Science and Engineering Library" as the location.

You can list your physical and electronic reserve requests on the same form, but please indicate which items you would like for physical reserve and which you would like for e-reserve. All requests for reserves MUST be submitted electronically, either via the form above or as an email attachment to reserves@ucsd.edu.

Please note that the library does not purchase course readers or custom editions, and you cannot place a reader on reserve if it contains the same articles that you request for e-reserve. If you would like an item (other than a reader) on both physical reserve and e-reserve, please indicate which form of reserve is your first priority. If time permits, we will make the item available on both physical and e-reserve, but only after all other requests have been completed.

When submitting your request, please tell us:

  • Class name and number
  • Estimated class size
  • Instructor's name
  • Author, title, publisher, edition, date of publication, and page numbers (if applicable)
  • The week your class will be using the item (for electronic reserve only. Items not divided by week will be processed on a first come, first served basis, with the items divided by week receiving precedence).
  • Whether you will be supplying your own copies for reserve or for scanning. Note: If you would like to supply your own photocopies for scanning, they MUST include the title and verso (copyright information) pages. We cannot scan and post selections on electronic reserve without these pages. If you have books checked out to you, or are planning on providing library books to scan, please let us know so that we do not spend time searching for materials already in your possession.
  • Please do not send us pdf files with a blank request form. Citations must be supplied in the body of the request. If pdf files of chapters or articles are needed, we will contact you.

It is the instructor's responsibility to submit material for course reserves which complies with Title 17 of the U.S. copyright law. The copyright law of the United States (Title 17, US Code) governs the making of photocopies or other reproductions of copyrighted material. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would invoke violation of copyright law. We will contact you if there are any copyright issues with your materials. Please read the policy for details.

See also the Instructor's Guide for Submitting Reserves Requests.

8. Is there any limit on the number of items that can be put on reserve for my course?

While there is no limit, we suggest that you limit your list to required and recommended reading. Our experience with longer lists is that some books and electronic reserve items remain completely untouched by quarter's end. If you'd like statistics on the amount of use your physical and electronic reserve items are receiving, please contact us at 858-534-1212 or reserves@ucsd.edu.

9. What if the library does not own the item I'd like to put on reserve?

For the fastest service, we encourage you to submit personal or departmental copies of reserve materials. Personal copies will be returned by mail the following quarter, or you can ask to pick them up at the Library. If you request to pick them up, please note that they must be picked up by the end of the quarter, or we will mail them back to you. If you do supply personal copies for reserves, we will need to put a barcode and reserves tape on the item(s), and heavy use by students may cause the item(s) to be returned with more wear and/or damage than when originally provided. In the event that personal copies are damaged, the Library will make reasonable repairs so that items continue to be useable to students for the duration of the quarter. In the event that a student loses an instructor's personal copy, the standard replacement policy will apply and students will be assessed the replacement costs. Please be aware that course readers provided by instructors may not be replaceable.

If you cannot loan personal copies for reserves, and copies are not available in the Libraries' collection, please allow time for purchasing materials. The Library will attempt to order books needed for course reserves, but it may take several weeks for titles to become available on reserve at the Library. Reserves staff will contact you if there are problems obtaining copies for reserve. Unfortunately, the Library cannot accept your Circuit or Interlibrary Loan books for physical reserve.

10. Where can I find out more about the UCSD Libraries electronic course reserves?

Visit http://libraries.ucsd.edu/resources/course-reserves for information on electronic and digital reserves at other UCSD Libraries.