Your Name (as Contact) ___________________Library __________ FY ___/___
ARL PRESERVATION STATISTICS
Instructions. Please print and complete this form. Where space is insufficient, continue writing on the back of the page. The numbering pertains to the final ARL report; please disregard. Return the completed form (one per branch library) to Debbie Hazery at 0175N, by August 25th.
4-5) Number of FTE engaged in preservation activities:
INCLUDE: Conservation, commercial binding prep, preservation
microfilming and photocopying, preservation-related bibliographic searching & decision
making, and quality control.
DO NOT INCLUDE: shelf prep activities (labeling, tattle-taping, etc.) and stack maintenance (shifting, cleaning, etc.)
List NAMES of Librarians and Library Assistants and indicate the number
of months or percentage of time.
List LEVELS of student Assistants and total hours for the year. Salaries will be computed by LHR.
Example: Julie Page .60 (12 months)
Asst. II 400 hrs
Professional Staff FTE Support Staff FTE Student Asst. FTE
Contract Expenditures/Supplies & Equipment
Record expenditures where a branch or department uses its own funds or grant funds for these services, not those administered by the preservation librarian. Funds are assumed to be internal unless indicated as external (grants).
8) Contract Expenditures: INCLUDE cost of preservation services where
the library is invoiced by an outside vendor, organization, or individual (e.g.
professional conservator, commercial microfilming)
b) Contract Commercial Binding
c) Contract Preservation Photocopying
d) Contract Preservation Microfilming
e) Other Contract Expenditures (e.g. fumigating, freeze- drying, equipment repairs)
9) Preservation Supplies: INCLUDE materials for conservation
treatment, archival protective enclosures for book and non-print materials, paper for
preservation photocopying. Expenditures for equipment and tools costing under $100.
DOES NOT INCLUDE: Tattletape, barcodes, labels.
10) Preservation Equipment: INCLUDE total expenditures for equipment and tools costing over $100, furniture, and computer equipment exclusively for preservation use. Include capital expenditures for renovation and construction (e.g. HVAC improvement). Description Cost
NOTE: Please read carefully the instructions linked below for details
on how to count levels of treatment, definitions of categories, etc. Record if the item
was done in-house or contracted out to an individual, organization, or to the UC Book
DO NOT count treatments performed by the Preservation Dept., rebinds by the UC Book Bindery, nor straightforward rehousing of manuscripts or photographs as a conservation treatment.
Levels of Treatment -- Books & Pamphlets (links to instructions)
|Number of vol./pamphlets|
|13a)||Level 1 -- Treatment requiring 15 min. or less||______________________|
|13b)||Level 2 -- Treatment requiring 16 min. to 2 hours||______________________|
|13c)||Level 3 -- Treatment requiring more than 2 hours||______________________|
Treatment of Other Materials (links to instructions)
14) No. of unbound sheets given conservation treatment ________
15) No. of volumns deacidified ________
16) No. of linear feet of unbound papers mass deacidified ________
17) No. of photographs and non-paper items (e.g.
motion picture film) given conservation treatment ________
18) No. of custom-fitted protective enclosures constructed ________
For the Film/Video Library, Preservation Dept., SIO Archives, and Special Collections only: go to Reformatting.
Return to UCSD Preservation Guidelines.