Information For Faculty

Contact Course Reserves: reserves@ucsd.edu, (858) 534-1212

How do I put an item on reserve for my class?

Log into Course Reserves with your Active Directory (AD) login. Select the course you want to work on, and then click on Add Reserves Items from the side menu. You will then be able to add items in any format (books, articles, video, etc.).

Watch a quick tutorial of the basics:

Learn about more advanced features:


What if the library does not own the item I would like to put on reserve?

You may provide a department or personal copy for use by course reserves. If you are able to provide us with a copy, these will be barcoded and labeled with a call number. Because course reserves are heavily used, we cannot guarantee that your copy will be returned to you in the same condition.

If you are not able to provide us with a copy, course reserves staff will attempt to acquire it. Please note requested items will be purchased as e-books whenever that is an option.


When should I submit my course reserve request?

Requests are accepted at any time, but to ensure that materials are available for the first day of classes, please submit your request as soon as your new courses are visible within the course reserves system, usually within the last 2-3 weeks of instruction of the previous quarter. Requests are processed in the order they are received.


I submitted my request several days ago. Why aren't my materials available?

Several factors can cause delays in processing. Log into course reserves to check the status of individual items. Please do not hesitate to contact us us with questions.

Reserves Request Tracking


My students cannot access electronic reserves. What is the problem?

Make sure the student is fully registered for the course. Students will log in with their Active Directory (AD) accounts. If they are accessing course reserves from off-campus, please direct them to our Off-Campus Access page. Students may also contact ACMS for help.


What are the copyright policies for electronic reserves

All instructors are responsible for ensuring that materials they are requesting for placement on course reserves are in compliance with our copyright policy.  Library staff will determine and coordinate any permission requests for re-posting previously used electronic reserves.  If charges will be incurred to secure copyright permission, the library will pay any charges of up to $40.00 per document or $4.00 per student. If the charge for reposting materials exceeds this fee limit, those materials may be placed on physical reserve.


Can I post material that was created by my former students?

In order to comply with the terms of the Family Educational Rights and Privacy Act (FERPA), the library requires that student authors or creators sign a release form.


I want to show a film during one of my classes. Can I do this?

Films may be shown in the classroom only with an instructor or teaching assistant present. Titles may not be shown outside the classroom to the general public, even if no admission is charged. Please contact us or indicate on your course reserve submission form which date you will be showing the film so we can have it ready for you to pick up. Reservations submitted less than 7 days before your use date cannot be guaranteed. If an item you want to use is on reserve for another class at the Geisel Media Desk, you must pick it up at the Geisel Media Desk on the day you need it, with a 1 day check-out. UCSD Media Services Support will not bring library films to the classroom. We require that 16mm prints be projected by UCSD Media Services Support Staff. Contact UCSD Media Services Support for audio-visual equipment orders.


Can my students stream the films I've placed on course reserve?

Film streaming will automatically be made available for courses with more than 50 enrolled students. There is a limit of 10 films per course, but exceptions may be made on a case-by-case basis. Please clearly state your reason for requesting an exception on your submission form. We will accommodate requests to the best of our ability.


How can I place images on reserve?

Digital Image Reserves are available to UCSD faculty through the ARTstor Digital Library. Faculty can create image groups in ARTstor devoted to sets of study images, whether for a specific class or exam. For further information please see the ARTstor guide or contact Steven Illot.