Libraries

Instructor’s Guide for Submitting Course Reserves Requests

Submitting Requests

  • Reserve requests must be submitted using the online form.
  • When submitting a request online, instructors will be asked to acknowledge they have read the Libraries’ Copyright Policy. All instructors are responsible for ensuring that the materials they are requesting for placement on reserve are in compliance with that policy.
  • Requests should be submitted early to ensure students’ timely access to materials.
  • Requests are processed in the order in which they are received.
  • Requests for electronic reserves must include the week assignment for each reading. Knowing the reading schedule helps Reserves staff to manage their scanning worload and to post your readings on time. 
  • Not all items requested for Reserves by instructors are available in the UCSD Libraries' collections. In these cases, instructors will be asked if they can provide a desk or personal copy or copies of the item to place on reserve.
  • If instructors are unable to supply the item, the Libraries’ Acquisitions Department will attempt to acquire the requested material. Please note: Titles will be purchased as e-books whenever that is an option unless an instructor’s request specifies that the print version is preferred. If materials are backordered or out-of-print, obtaining them will take longer.

Complete Citations

  • Requests for material to be placed on reserve must include full citations in order for UCSD Libraries staff to identify and retrieve the correct items.
  • If a reproduction of an item is provided by an instructor, either as an electronic file or as a photocopy, a copy of the title and copyright page or other information identifying the copyright holder must be included. The Libraries cannot accept pdf files unless they are accompanied by complete citations for the items.

Re-posting of E-reserves Materials

  • Requests to re-post material that has previously been posted on e-reserves and has been determined to comply with the Libraries’ Copyright Policy will be evaluated to determine whether copyright permission needs to be sought in order to re-post it.
  • In those cases in which securing copyright permission to re-post material requires that fees be paid, usage fees of up to $40.00 per document or $4.00 per student will be paid by the Libraries. Items that exceed this fee limit may be placed on physical reserve.

Posting of Student-Created Materials

  • In order to comply with the terms of the Family Educational Rights and Privacy Act (FERPA), the UCSD Libraries require that student authors or creators sign a release form.

Overview of Course Reserves Program

Instructors:

  • Will provide clean photocopies and/or citations for material to be placed on reserve.
  • Will ensure that readings being requested for placement on Course Reserves are in compliance with the Libraries' Copyright Policy.
  • Will indicate that copyright permission has been obtained when personal copies of documents are provided to be placed on reserve.
  • Will make appropriate use of University resources by ensuring that reserve materials are necessary readings for students in the class.

Libraries:

  • Will place material on reserve at the request of faculty solely for non-commercial, educational use by students provided that the posting of the requested material complies with copyright law.
  • Will, whenever possible, purchase or license materials to be copied or scanned for course reserves.
  • Will, for reasons pertaining to copyright, licensing agreements entered into with electronic resources vendors, and limited staffing, provide only links to electronically available material when requested for electronic course reserve, even when photocopies or electronic files are furnished by an instructor.
  • Will not charge users for access; the charge for copies of textual materials made by students will be limited to the nominal cost of photocopies or laser prints.
  • Will place a copyright notice on the screen in the electronic reserves system and on physical copies made of reserves readings to indicate that materials may be covered by copyright law.
  • Will remove access to electronic files from the reserves system when the files are no longer used for reserves services or no longer comply with copyright law.
  • Will set the borrowing and billing policies for reserves materials. In most cases, undergraduate course materials checkout for 3 hours and graduate course materials checkout for 24 hours. As soon as a book is late, it is assessed a $10 fine. Fees increase at a rate of $10 per hour.