Duplication Policy

All photocopying of Special Collections materials is done by MSCL staff. Materials may be copied when, in the judgment of the staff, such copying will not damage the original items, will not duplicate an inordinate portion of a manuscript or university records collection, and is not prevented by US copyright law. While the Library makes every attempt to accommodate copying requests, making copies is inherently stressful to the originals. Consequently, limits have been established to balance researchers' needs and our obligation to preserve these special resource materials:

Patrons wanting to copy a substantial portion of a manuscript or university records collection may be asked to pay instead for the production of a microfilm of a portion of the collection to be determined by the librarian.

Special conditions apply when requesting duplication of unpublished materials. Virtually all unpublished manuscripts, recordings, and photographs are protected under copyright law. Select photocopies of manuscripts may be made if they are solely for the research use of the applicant and if there are no restrictions on the selected material. Any further photoduplication of such copies is not permitted. Nor do the UCSD Libraries, in making copies available, thereby grant permission to reproduce or to quote extensively for publication. The applicant assumes full responsibility for any infringement of copyright or publication rights belonging to the author, the author's heirs or assigns. The applicant is also responsible for communicating with the holder of copyright concerning permissions to quote or otherwise publish copyrighted material from our collections. Special copyright provisions also apply to sound recordings, pictorial, musical, graphic, motion picture, or other audio-visual works, which severely restrict duplicating without the expressed permission of the holder of copyright.

Publishing material from our holdings requires permission not only from the holders of copyright but also from the Mandeville Special Collections Library. Please see our Reproduction Publication Policy for details.

The department limits each applicant to a total of 250 copies per year. All photoduplication orders require prepayment by cash, check, or credit card. Payments by check are payable to UC Regents.

Special Collections Duplication Fee Schedule

Audio Cassettes

includes shipping fees


Image copied to CD format $10
includes shipping fees
8x10 color print from digital scan$10
includes shipping fees

Photographs, Slides, and Transparencies

Duplication fees for these formats will be charged at current reproduction costs.


Onsite Requests - for copies requested in the MSCL Reading Room
  per copy size
Book $.10 8 ½" x 11"
 $.2011" x 17"
Manuscript $.25 --
(Offsite request) $.50 --

The following Shipping Fees* apply to all onsite requests not picked up in the Reading Room:

1-100 pages $5.00 Domestic†
101-250 pages $10.00 Domestic†
* Fees are in addition to individual copy cost
† An additional $5.00 shipping cost will be added to all foreign shipping addresses.