UC/Stanford Music Librarians
Memorandum of Agreement:
Music Serials

GOAL

To ensure that important material in the field of Music is available to scholars and students in University of California and Stanford Libraries.

PARTICIPANTS

Active participants in this agreement are the member libraries of the UC/Stanford Music librarians: UC Berkeley, UC Davis, UC Irvine, UC Los Angeles, UC Riverside, UC San Diego, UC Santa Barbara, UC Santa Cruz, and Stanford University.

SCOPE

The music publications on the attached lists are governed by this cooperative agreement. At the time of this agreement, these titles are recognized as important to be held by at least one library in the group.

PROJECT COORDINATOR

The Project Coordinator will maintain the definitive list of titles represented by the agreement, notify member libraries of titles requiring re commitment, and monitor the use of these titles among the consortium.

PROVISIONS

  1. Each holding library agrees to consult and negotiate with other member libraries prior to cancellation of any title covered by this agreement.
  2. The library assuming primary responsibility for a title agrees to retain that title as an active subscription for at least five (5) years. The library assuming primary responsibility for a title is underlined on the lists.
  3. Each library will notify the Project Coordinator of any and all canceled and ceased titles, and of all titles changes, of items on these lists as soon as they are identified.
  4. Each library will notify the other libraries of all new subscriptions to titles as soon as they are instituted, and for large ticket items, as they are being considered.

ADDITIONAL COMMITMENTS

  1. Processing and retention are the responsibilities of holding libraries. Costs associated with processing and retention are borne by the holding campus.
  2. Holding campuses commit to cataloging all titles promptly and fully, as well as to sharing bibliographic information through rapid input of titles into MELVYL. The in-house record for each title assigned to the campus will be tagged and a note included that indicates the library's commitment for the subscription and the agreed upon retention period.
  3. Holding campuses will assure that missing issues or volumes from years covered by the retention agreement are replaced to the extent possible. They have the option of retaining issues unbound, binding them, converting them to microform or a distributable electronic format, and/or transferring older volumes/issues to the regional library facilities. In the latter case, campuses with retention responsibility will have first priority in storing specific titles, provided another copy is not already in the facility.
  4. Holding libraries will provide inter campus loan of these materials within the UC/Stanford system as per the UC Intercampus Interlibrary Loan Manual & Directory (10/92; Section I.A.., paragraph VI.C.). Rapid turnaround time is a prerequisite of effective system wide collaboration. All group members have full access to the content of these publications through interlibrary loan.
  5. The holding libraries may, through a process of consultation and negotiation with other group members, add additional titles to the project lists.
  6. Although a major rationale for collaborative collection development agreements is to eliminate or reduce unnecessary duplication, this agreement does not forbid any library from using its own funds to acquire materials that are judged to be needed on site for primary users.
  7. Significant changes in the agreement must be negotiated by group members. Any library needing to withdraw from or significantly alter their participation in this agreement must notify the other group members in writing of the intention as far in advance as possible.
  8. The agreement will be monitored by the Music Librarians of the participating campuses, following procedures established by them. Although it is assumed that this agreement will remain in force indefinitely, group members will review the agreement and update the list as necessary.

Agreed to by UC/Stanford Music Librarians, March 5, 1994; Revised August 22, 1994.