UC/Stanford Music Librarians
To ensure that important material in the field of Music is
available to scholars and students in University of California and
Active participants in this agreement are the member libraries
of the UC/Stanford Music librarians: UC Berkeley, UC Davis, UC
Irvine, UC Los Angeles, UC Riverside, UC San Diego, UC Santa
Barbara, UC Santa Cruz, and Stanford University.
The music publications on the attached lists are governed by
this cooperative agreement. At the time of this agreement, these
titles are recognized as important to be held by at least one
library in the group.
The Project Coordinator will maintain the definitive list of
titles represented by the agreement, notify member libraries of
titles requiring re commitment, and monitor the use of these
titles among the consortium.
- Each holding library agrees to consult and negotiate with
other member libraries prior to cancellation of any title covered
by this agreement.
- The library assuming primary responsibility for a title agrees
to retain that title as an active subscription for at least five
(5) years. The library assuming primary responsibility for a
title is underlined on the lists.
- Each library will notify the Project Coordinator of any and
all canceled and ceased titles, and of all titles changes, of
items on these lists as soon as they are identified.
- Each library will notify the other libraries of all new
subscriptions to titles as soon as they are instituted, and for
large ticket items, as they are being considered.
- Processing and retention are the responsibilities of holding
libraries. Costs associated with processing and retention are
borne by the holding campus.
- Holding campuses commit to cataloging all titles promptly and
fully, as well as to sharing bibliographic information through
rapid input of titles into MELVYL. The in-house record for each
title assigned to the campus will be tagged and a note included
that indicates the library's commitment for the subscription and
the agreed upon retention period.
- Holding campuses will assure that missing issues or volumes
from years covered by the retention agreement are replaced to the
extent possible. They have the option of retaining issues
unbound, binding them, converting them to microform or a
distributable electronic format, and/or transferring older
volumes/issues to the regional library facilities. In the latter
case, campuses with retention responsibility will have first
priority in storing specific titles, provided another copy is not
already in the facility.
- Holding libraries will provide inter campus loan of these
materials within the UC/Stanford system as per the UC Intercampus
Interlibrary Loan Manual & Directory (10/92; Section I.A..,
paragraph VI.C.). Rapid turnaround time is a prerequisite of
effective system wide collaboration. All group members have full
access to the content of these publications through interlibrary
- The holding libraries may, through a process of consultation
and negotiation with other group members, add additional titles to
the project lists.
- Although a major rationale for collaborative collection
development agreements is to eliminate or reduce unnecessary
duplication, this agreement does not forbid any library from using
its own funds to acquire materials that are judged to be needed on
site for primary users.
- Significant changes in the agreement must be negotiated by
group members. Any library needing to withdraw from or
significantly alter their participation in this agreement must
notify the other group members in writing of the intention as far
in advance as possible.
- The agreement will be monitored by the Music Librarians of the
participating campuses, following procedures established by them.
Although it is assumed that this agreement will remain in force
indefinitely, group members will review the agreement and update
the list as necessary.
Agreed to by UC/Stanford Music Librarians, March 5, 1994;
Revised August 22, 1994.