Use of Library Grounds for an Event

Please review the following conditions by which you may be given approval to use Library grounds for a university-related event. All events on Library grounds must be authorized in advance by the UC San Diego Library's Senior Leadership Team. Authorization will be granted only for specific dates, times and areas of the Library. For more information or to request authorization for a proposed event, contact Jen Cormier (jscormier@ucsd.edu).

• No alcoholic beverages may be served on Library grounds, unless approved in advance.
• Grounds must be cleaned of all litter/trash immediately following an event so staff and patrons arriving the next morning are presented with a clean facility.
• If an event occurs during the Library's open hours, emergency exits, elevators, aisles, stairwells, hallways and other public access areas must not be blocked or obstructed by the event itself, equipment, cables or crew members at any time.

For Events on Geisel Library's Forum Level:

• Sound carries upward directly into the Library's stacks and study areas. When the building is open, loud music or sound systems cannot be used and noise must be kept to a minimum.
• Emergency exits from the building cannot be blocked.
• The air handlers for the building on the east side of the Forum are quite loud when they kick on. For events with a guest speaker, it's best to use another side of the Forum Level.
• All events that include food and/or beverages must make their own arrangements with campus physical plant services for extra trash receptacles and pick-up/disposal of trash.
• Vehicles may not drive onto the Forum Level or surrounding grassy areas for loading/unloading or for any other purpose. Catering groups need to plan extra time to transport items to the Forum Level.
• Running water is not available onsite.
• The Library does not provide any equipment, security or help with either set-up or clean-up of non-Library events held on our premises. Event organizers must submit an event timeline and list of all vendors to Jen Cormier (jscormier@ucsd.edu) one week prior to the event.
• No restrooms are available on the Forum Level. If the Library is closed, the nearest restrooms require a walk to the Price Center or Warren College.
• Access to electrical outlets is limited.

These conditions reflect the Library's goal to provide a safe and productive study and research environment for all users and to preserve the collections and facilities for the use of future UC San Diego, students, staff and faculty. Permission to use Library grounds will be revoked if these conditions are not followed, and your group may be asked to leave and be banned from future use.

For more information about the UC San Diego Library's Use and Conduct Policies, visit lib.ucsd.edu/policies.

See a PDF version of these guidelines.